About the Product

EASY® Office Integration is a customized document archiving solution for medium sized organizations. By providing a central database that can be accessed by authorized users in multiple branches, EASY® eliminates the problem of misplacing documents, searching for emails in overflowing inboxes and losing revised document versions.

The centralized database for all archived document can be accessed through any browser, like Internet Explorer, Google Chrome or Mozilla Firefox. With the ready-to-use Web Client, documents can be saved, retrieved, emailed, converted to PDFs or printed. As such it simultaneously provides workflow solutions alongside archival.

One of the main benefits of EASY®, is its efficiency - by entering single or multiple keywords, the refined search system will undoubtedly locate the document required. Not only are the documents encrypted to ensure maximum privacy and security, but access to particular archives and documents is according to pre-determined authorization levels. These levels can be customized by your organization in order to maintain appropriate levels of security. 

EASY® Office Integration allow user to archive documents with all Microsoft Office applications format, such as Word, PowerPoint, Excel or Outlook. These documents can be directly archived with a few simple steps. These documents can then be broadcasted to entire departments using simply the Web Client, eliminating the tedious procedure of making photocopies or using fax machines.

The EASY® system has specific index masks to categorize the documents clearly and efficiently, these can be altered according to the needs of your organization.

The first index is for ‘Companies or Offices;’ listing the different branches of your organization.

Next is ‘Partners;’ which lists which customer/vendor/partner the document relates to.

This is followed by ‘Document Type;’ such as Financial Reports or General Correspondence.

The subsequent index are for the ‘Date’ of the document, the ‘External reference’, ‘Internal reference’, ‘Index 1’, ‘Index 2.’

The ‘Group File’ represents different departments e.g. accounts, human resources, general management, etc.

The last index is the ‘Transaction Number,’ if any.

One of the best features of EASY® is that it does not need to be configured further but yet leaves room for flexibility - thus making it ideal to suit your individual organization requirements. No extra add-ons are required once you have installed EASY® on your system. It is a systematic and uncomplicated answer to your document archiving and workflow problems.

“EASY® for OFFICE integration with Microsoft Outlook provides other additional functionality that makes your everyday work significantly easier. Whether it's server-side e-mail archiving or process-related e-mail assignments to business processes, e-mail management is one of the most important issues in today's business world. EASY® for OFFICE supports process-related storage of both complete e-mail messages and individual attachments. It establishes seamless connection between e-mail archiving and business processes.” (http://www.EASY.de/en/products/EASY-for-office/)

Requirements